- Social denomination (name)
Association des lesbiennes et des gais sur Internet.
In the following bylaws the above mentioned association shall be referred to by the acronym ALGI. - Main Office
ALGI's main office is located in the Montreal region and at the address indicated, by resolution, by the Board of Administrators. - Goals
The goals of ALGI are:- to optimize the expression and affirmation of gays and lesbians through the Internet;
- to optimize, through the use of a new technologies of information and communication, the exchange between individuals and associations of the gay and lesbian community in a spirit of kinship and openness on diversity.
- Modifications to the bylaws
The bylaws are modified by resolution by general meeting.
II
Members - Category of members
There are two categories of members:
i- individual; ii- organizations/associations. - Individual members
All whom share the ALGI objectives can become an individual member minus the annual membership fee.To become an ALGI member the applicant must supply his/her name, his/her email address and a password which shall permit him/her to vote on the various Internet consultations.
- Association members
Associations whom share the ALGI objectives can become an associative member. Adhesion is done in sending a consenting letter which is adopted between the Board of Administrators of the association/organization and ALGI's Board of Administrators. The association must assign a representative who shall act in their name in the various ALGI instances. - Annual membership fees
The Board of Administrators sets the monetary dues for the annual membership fee for both categories of members. - Confirmation of membership
On full payment of the annual fee the new member shall receive his/her confirmation via email. - Suspension or expulsion
The Board of Administrators can suspend or expulse a member; if there's omission to pay his/her membership dues, if there's obstruction of the rules, or if there's misconduct as defined in article 3.Prior to proceeding to suspending or expulsing a member, the Board of Administration must give the latter the occasion to be heard and inform him/her when his/her infraction shall be studied.
III
General meetings - Annual meeting
The annual general meeting is held one hundred and twenty (120) days prior the expiration date of the financial year. The Board of Administrators sets the date, time and lieu of the meeting. A memo shall be sent to every member, at least ten (10) days prior to the meeting. The said memo is sent via email and shall be published on the ALGI Web site. - Special meetings
The Board of Administration or ten (10) members whom are enrolled for at least three (3) months can, as case be needed, call a special meeting on the date, time and lieu of their choosing. The secretary is responsible to call this meeting ten (10) days prior to it. A memo shall be sent to all members, specifying the reason for the meeting, via email. It shall also be published on the ALGI Web site. The Board of Administration proceeds by resolution while the group of ten (10) members must produce a written application and thus it must be signed by all ten (10) members. - Order of the day
Any orders of the day of the annual general meeting must contain:- the acceptation of reports and the minutes of the last general meeting;
- budget approval;
- the approval of rules (new and modified) whom are adopted by the administrators since the last general meeting;
- the election or reelection of the members to the Board of Administration.
- Quorum
The quorum is of ten (10) percent of the registered members whom have been registered for at least one (1) months. - Vote
In a member's meeting, the members whom have been enrolled for one (1) month have the right to one (1) vote. In the case of neutral result, the president has an extra vote. Voting is done by raising one's hand unless an adopted proposition is accepted by the majority of the present members for ballots.
IV
Consultations - Definition
Consultation is a mechanism which permits members to vote; via the Internet, on a proposition submitted by the Board of Administration or on written request by at least five (5) members which have been registered for at least one (1) month. The aim of the consultation is to supply the Board of Administration and the general meeting, an idea of the member's opinions. - Method
The consultation goes through ALGI's forum for at least a one (1) week period. It's accompanied by a disposition permitting the members to vote via the Internet. The vote is authenticated by the member's password. The result of the consultation is published on ALGI's forum. Non members can participate in the debate although they cannot vote.
V
Board of administrators - Quantity of administrators
The Board of Administrations holds five (5) members. - Eligibility
Any member, admitted since at least one (1) month has the right to vote and can be elected or reelected on the Board of Administrators. - Length of mandate
The mandate for members on the Board of Administration is of one (1) year. - Election
There's an election of the Board of Administration members once a year at the annual general meeting.If there's a vacancy during the year between the administrators representing the individual members the other individual members can assign a replacement which is chosen by the individual members.
If there's a vacancy during the year between the administrative representative of the association members, the association members can elect a replacement if a candidacy is manifested. This election could be done via email.
- Mandate of the Board of Administration
The Board of Administrators is responsible to apply the present bylaws and to govern the ALGI affairs.
It gives itself an internal structure in electing between its members: Presidency, Secretary, Treasurer, Site Organizer, Animation Organizer.
- Meetings of the Board of Administrators
The meetings of the Board of Administration are summoned by the President or his/her delegate or at the request of the majority of members. The summons is either given verbally or by email. The meetings can be held in conference online mode or by telephone. - Quorum
The absolute majority of the members of the Board of Administration holds quorum. - Resignation by absence
Any member of the Board of Administration who, without valid reason; decided by the Board, doesn't assist to three (3) consecutive meetings is considered as resigned.
VI
Roles within the board of administrators - Election
The Board of Administration elects at its directors for: President, Secretary, Treasurer, Site Organizer, Animator. - Presidency
The President presides the general meeting as well as the Board of Directors meetings. He/she has office of every committee. He/she oversees the execution of decisions made by the Board and signs with the Secretary and Treasurer, all documents that implicate ALGI. He's/she's responsible for external relations. - Secretary
The person who's responsibility is secretarially related also keeps the registry updated, keeps the minutes of the Board of Administration meetings and, the general meetings, and organizes the consultations. - Treasurer
The person who is responsible of the treasury is occupied by the financial administration of ALGI. He/she signs, with the President, the checks as well as other commercial effects and also does the bank deposits. - Site organizer
The Webmaster/mistress is responsible for organization the data on the ALGI Web site. - Animator
The person responsible of animation structures the members that are going to bring animation on the various forums of the ALGI Web site.
VII
Finances - Financial affairs
The Board of Administrations selects the banking institution where the ALGI deposits shall be made. He/she can establish an understanding with another association in relation to the managing of it's financial gains. - Financial term
The financial term ends each year on August 31st.
(adoption 1998-06-19; modification 1998-12-06, 1999-11-28, 2000-12-03, 2001-11-25, 2002-11-17, 2008-01-28; the english texte has to be adapted from the french text)